Executive Assistant for Fast‑Growing E‑commerce Jewelry Brand

About the role

We are seeking an experienced Executive Assistant to support the founder and leadership team of a rapidly expanding e‑commerce jewelry brand. The role blends high‑trust executive administration, recruiting coordination, and operational support to keep daily activities running smoothly.

Key responsibilities

• Provide executive support across admin, coordination, follow‑ups, and operational tasks.
• Maintain flexible daily coverage and stay responsive throughout the week, including split‑shift schedules.
• Own recurring administrative work that currently consumes leadership time.
• Support recruiting and HR coordination: job post management, interview scheduling, candidate tracking, and hiring follow‑ups.
• Organize workflows, trackers, notes, SOPs, and documentation into a single source of truth.
• Coordinate urgent ad‑hoc issues and ensure next steps are executed.
• Prepare and maintain documents, spreadsheets, task boards, internal updates, and operational trackers.
• Identify gaps, missed follow‑ups, or bottlenecks before they become larger problems.

Required profile

• Prior experience as an Executive Assistant, Founder’s Assistant, Operations Assistant, HR Coordinator, Recruiting Coordinator, or similar high‑trust role.
• Strong dedicated experience supporting founders, executives, or fast‑moving teams.
• High availability, reliability, and communication throughout the day, with willingness to work a 7‑day schedule.

Required skills

• Proficiency with Notion.
• Experience using Slack.
• Familiarity with ATS platforms.
• Competence in task‑management systems.
• Advanced spreadsheet/document preparation skills.