Executive Assistant – Communications Support

About the role

We are looking for an Executive Assistant for Communications to provide reliable, organised support to our Global Communications Services team in Porto and to the Corporate Functions team in Munich. You will act as a central point of contact, ensuring smooth day‑to‑day operations and enabling the communications team to focus on strategic initiatives.

Key responsibilities

• Coordinate workshop and meeting schedules, rooms, service providers and participants for both the Porto and Munich teams.
• Provide on‑site organisational support for events, including guest reception, catering, and service‑provider management.
• Handle internal and external requests, create purchase orders and manage administrative onboarding of new team members.
• Prepare and revise presentations, documents and meeting minutes in English.
• Organise travel planning and expense accounting for business trips.
• Maintain the team’s intranet presence and support commercial and administrative tasks such as ordering external services.

Required profile

• 3‑5 years of experience as a team or management assistant, preferably in a communications or corporate environment.
• Strong verbal and written communication skills, with the ability to interact confidently with senior stakeholders.
• Degree in Communications, Public Relations, Business Administration or a related field.
• Detail‑oriented, structured, and able to work independently while maintaining confidentiality.
• Fluent in English; German is a plus.

Required skills

• Proficiency with Microsoft Office suite.
• Familiarity with SAP or SharePoint (preferred).
• Excellent organisational and multitasking abilities.