Executive Administrative Assistant

About the role

We are seeking an Executive Administrative Assistant to provide high‑level support to a senior leader in a fast‑paced, global environment. The successful candidate will be highly organized, proactive, and comfortable managing complex schedules across multiple time zones.

Key responsibilities

• Manage executive calendars, coordinating meetings across different regions.
• Arrange domestic and international travel, including itineraries, accommodations, and transportation.
• Handle expense reporting and follow‑up on administrative tasks.
• Organize leadership meetings, business reviews, off‑sites, all‑hands, and employee engagement events.
• Prepare agendas, meeting materials, presentations, and executive communications.
• Track action items, deliverables, and commitments to ensure timely follow‑up.
• Partner with internal and external stakeholders to support organizational initiatives.
• Coordinate site‑related activities that enhance employee experience.
• Support the execution of leadership and business rhythms through effective planning.

Required profile

• Previous experience in executive administration, executive assistance, marketing, communication, or a similar role.
• Proven experience supporting senior leaders or executive teams.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and proactively in a dynamic environment.

Required skills

• Advanced knowledge of Microsoft Outlook (calendar management).
• Proficiency with Microsoft Teams, SharePoint, OneNote, PowerPoint, and Excel.
• Experience with Microsoft 365 collaboration tools.
• Familiarity with Microsoft Copilot and AI‑powered productivity solutions (advantage).

What we offer

• Base salary of €2,500 gross per month.
• Meal allowance of €6.50 per day.
• Opportunity to work in a global, multicultural environment.
• Direct exposure to senior leadership and strategic initiatives.
• Professional growth and development opportunities.
• Contract in an outsourcing regime.