Estate Manager – Personal & Household Operations

About the role

We are seeking an exceptional Estate Manager to support a busy entrepreneur and their family with personal logistics, travel, calendar, inbox, household coordination and daily life operations. This high‑trust, in‑person role focuses on removing decisions, admin, and friction so the principal can concentrate on business, family, health and high‑value work.

Key responsibilities

• Manage daily logistics, errands, bookings, reservations, purchases and returns.
• Coordinate appointments, suppliers, deliveries and services, ensuring practical issues are solved proactively.
• Develop systems, checklists and routines that streamline personal operations.
• Protect and manage the principal’s calendar, schedule meetings, calls and personal appointments.
• Filter emails, draft replies and, when trusted, respond on behalf of the principal.
• Reduce communication noise and follow up to prevent missed items.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries and packing lists.
• Travel ahead of or alongside the principal to ensure seamless arrival and resolve any issues.

Required profile

• Proactive, discreet and service‑oriented with a high level of trustworthiness.
• Highly organized, able to think ahead and act independently.
• Quick learner who adapts to the principal’s preferences and routines.
• Comfortable handling a wide range of personal and household tasks.

Required skills