Client-Facing Administrative & Office Coordinator

About the role

We are a boutique luxury real estate agency seeking a proactive Client-Facing Administrative & Office Coordinator. This position sits at the heart of our business, blending client reception, office coordination, and essential back‑office support to ensure a seamless, high‑standard experience for our clients and team.

Key responsibilities

• Serve as the first point of contact for clients, delivering a polished and discreet welcome.
• Manage day‑to‑day office operations, including scheduling, correspondence, and document handling.
• Anticipate and execute administrative tasks without waiting for instructions.
• Maintain meticulous attention to detail in communication, follow‑through, and record‑keeping.
• Identify opportunities to improve processes and enhance overall office efficiency.

Required profile

• Self‑starter who takes ownership and acts with initiative.
• Polished, discreet, and client‑focused demeanor.
• Strong appreciation for detail, clear communication, and reliable follow‑through.
• Bilingual fluency in Portuguese and English.
• Commitment to trust, growth, and long‑term professional development.

Required skills

What we offer

• Opportunity to become a key part of a high‑end brand.
• Chance to shape and own the role as the business grows.
• Professional development in a luxury real‑estate environment.