Booking Assistant

About the role

The Booking Assistant will support one of the agency’s Directors by keeping follow‑ups, schedules, meetings and booking‑related information organised. This full‑time position works within a fast‑paced, international environment and requires a reliable, discreet professional.

Key responsibilities

• Manage booking‑related follow‑ups with clients, agents, promoters and internal team members.
• Track outstanding conversations, pending replies and next steps.
• Update and maintain Campaign Monitor.
• Maintain calendars, including calls, meetings, appointments, reminders and deadlines.
• Arrange personal and business travel, including insurance and logistics.
• Support industry event schedules and related admin.
• Assist with insurance‑related admin and renewals when required.
• Keep trackers, notes, documents and admin systems organised and flag urgent matters.

Required profile

• Highly organised and detail‑oriented.
• Proactive with consistent follow‑up.
• Comfortable handling multiple small tasks in a fast‑paced environment.
• Discreet, professional and trustworthy.
• Strong written and verbal communication skills.
• Able to prioritise and clearly flag urgent issues.
• Interest in music, events, bookings or artist management.
• Fluent in English, both written and spoken.

Required skills

• Proficiency with emails, calendars, spreadsheets and admin systems.
• Experience using Campaign Monitor or similar CRM/email‑marketing tools.