Administrative Coordinator (Part‑Time)

About the role

We are looking for a highly organized Administrative Coordinator to manage daily administrative activities and support business operations on a part‑time basis. The role is fully remote and requires coordinating schedules, documents and communication across multiple teams.

Key responsibilities

• Coordinate daily administrative tasks and support overall business operations.
• Manage calendars, meetings, appointments and schedule coordination.
• Facilitate communication between internal teams and external contacts.
• Organise and maintain digital files, records and databases.
• Prepare, update and distribute reports, presentations and spreadsheets.
• Monitor deadlines, follow‑ups and ensure timely completion of tasks.
• Assist with onboarding, team coordination and other internal processes.
• Handle routine emails, requests and direct them to the appropriate parties.
• Support meeting, call and event coordination.
• Assist with invoices, expense tracking and purchase requests when needed.
• Identify process gaps and suggest improvements to increase efficiency.
• Maintain confidentiality of sensitive company information and ensure compliance with policies.

Required profile

• Previous experience in administrative coordination, office administration or executive assistance.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Strong communication and interpersonal skills.
• Self‑motivated, able to work independently and collaborate with remote teams.
• Reliable internet connection and a suitable home‑office setup.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, spreadsheets and project‑management tools.
• Experience with digital communication platforms and document‑management systems.