Administrative Assistant

About the role

The Administrative Assistant provides high‑level administrative support to the Plant Leader and the site leadership team within the Puerto Rico Manufacturing Operations. Working in a fast‑paced, confidential environment, this role ensures smooth coordination of schedules, communications, and logistics to enable effective site leadership.

Key responsibilities

• Act as the primary point of contact for the Plant Leader, managing internal and external communications.
• Safeguard confidential operational, financial, and personnel information in compliance with company policies.
• Manage and coordinate the Plant Leader’s calendar, including meetings, leadership sessions, conferences, and executive visits.
• Prepare agendas, minutes, reports, presentations, briefs, and data summaries with accuracy and timeliness.
• Arrange domestic and international travel for site leadership, adhering to travel and expense policies.
• Coordinate meetings, town halls, audits, site events, and corporate visits, handling logistics and follow‑up.
• Track action items from leadership meetings and audits to ensure timely completion.
• Provide comprehensive administrative support such as phone handling, correspondence, filing, and documentation management.
• Utilize AI‑driven digital productivity and automation tools to improve processes and workflows.
• Facilitate cross‑functional communication to support plant operations and leadership initiatives.

Required profile

• Demonstrated ability to handle highly confidential information with utmost discretion.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Proactive, detail‑oriented, and capable of managing multiple priorities in a fast‑moving environment.

Required skills

• Experience using AI‑driven digital productivity and automation tools.