Administrative Assistant I

About the role

We are looking for an Administrative Assistant I to support the President and executive team of a leading organization in Bayamon. This role offers the chance to develop bilingual administrative expertise while working in a fast‑paced, professional office environment.

Key responsibilities

• Administer and coordinate daily operations of the Presidential Office.
• Manage, register, process and control administrative and budgetary transactions, including purchase requisitions and check requests.
• Maintain the President’s schedule, agenda, and coordinate meetings for the executive team.
• Draft reports, memos, meeting minutes, correspondence and other official documents.
• File and archive documents efficiently.
• Arrange travel, hotel reservations and event registrations.
• Handle in‑person and phone inquiries with professionalism.
• Provide follow‑up on pending matters and support the Executive Director’s office.
• Assist visitors and support internal and external activities.
• Perform any other related administrative tasks as assigned.

Required profile

• Bachelor’s degree in Office Systems, Administration or a related field.
• Minimum 2 years of experience in a similar administrative role.
• Fully bilingual in Spanish and English.
• Ability to work extended or flexible hours and handle pressure.
• Strong organizational, written and verbal communication skills.

Required skills

• Microsoft Office
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Competitive hourly wage of $15.00.
• Access to voluntary benefit plans including medical, dental, vision, telemedicine and life insurance.
• Retirement savings plan, service bonus and paid holidays (up to eight per year).
• Opportunities for professional growth within Kelly’s network.