Administrative Assistant (German/Dutch/French) – Lisbon

About the role

We are looking for a proactive Administrative Assistant to support senior professionals in our Lisbon hub. The role is hybrid, requiring at least three days per week in the office, and offers the chance to work closely with an executive assistant team serving a multinational consultancy environment.

Key responsibilities

• Manage complex meeting schedules, including internal and external appointments.
• Coordinate travel, accommodation, and transportation for senior staff.
• Prepare and process monthly timesheets and expense reports.
• Maintain and update the marketing CRM database to ensure data accuracy.
• Draft letters, proposals, and other documents using company formatting standards.
• Support the Marketing Department with customized mailings.
• Provide coverage for other administrative assistants and assist during EA transition periods.
• Participate in team meetings and process‑improvement projects.

Required profile

• Minimum one year of experience in an administrative or customer‑service role.
• Fluency in English and at least one of German, Dutch or French.
• Strong problem‑solving abilities and a service‑focused mindset.
• Excellent communication and negotiation skills across multicultural environments.
• Ability to handle confidential information with discretion.
• Capacity to manage a high workload and meet tight deadlines.
• Self‑starter attitude with the ability to work independently and collaboratively.

Required skills

What we offer

• Hybrid working model with a vibrant office in Lisbon.
• Opportunities to develop within a leading professional‑services firm.
• Exposure to senior leadership and international projects.