Secretary II (Secret Clearance Required)

About the role

The Secretary II provides essential administrative and clerical support to management and office staff, ensuring smooth daily operations. This position requires independent handling of routine tasks, organized record‑keeping, and professional service to internal and external stakeholders.

Key responsibilities

• Screen and direct telephone calls, visitors, and incoming correspondence.
• Respond to routine inquiries about office procedures and programs.
• Determine appropriate handling of requests and route them accordingly.
• Prepare routine, non‑technical correspondence, memoranda, reports, and other documents.
• Draft materials for management review and signature.
• Maintain calendars, schedule appointments, meetings, and conferences.
• Coordinate meeting logistics, including room reservations and preparation of materials.
• Attend meetings, take notes, and compile action items.
• Assemble background materials and supporting documentation for presentations.
• Review outgoing documents for accuracy, completeness, and compliance.
• Collect information from files and databases to support reporting.
• Maintain filing systems, records, and administrative logs.
• Coordinate personnel travel, training, and administrative forms.
• Explain office procedures to staff and elevate complex issues to management.

Required profile

• High school diploma or equivalent.
• Two to four years of general office, administrative, or secretarial experience.
• Ability to work independently while following established procedures.
• Strong organizational, time‑management and communication skills.
• Attention to detail and accuracy.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook