Executive Assistant & Sustainability Coordinator

About the role

We are looking for an Executive Assistant who will also coordinate sustainability initiatives at the Lisbon Marriott Hotel. The role combines traditional administrative support with the implementation and monitoring of environmental standards across the property.

Key responsibilities

• Greet visitors, manage reception duties and direct them to the appropriate areas.
• Handle incoming and outgoing mail, prepare routine correspondence and distribute meeting minutes.
• Maintain both paper and electronic filing systems for records, reports and documents.
• Operate standard office equipment such as telephone, fax, photocopier and calculator.
• Document guest requests and complaints and forward them to relevant departments.
• Support the development, monitoring and reporting of sustainability standards, projects and certification processes.
• Ensure compliance with environmental regulations and promote sustainability awareness among associates.
• Prepare sustainability reports, presentations and maintain related documentation.

Required profile

• Professional appearance and adherence to company policies and confidentiality standards.
• Strong teamwork orientation and ability to develop positive working relationships.
• Clear and professional communication, both written and verbal.
• Customer‑focused attitude, welcoming guests and addressing their needs promptly.

Required skills

• Proficiency with word processing, spreadsheet, database and presentation software.
• Experience operating standard office equipment (telephone, fax, photocopier, calculator).

What we offer

• Full‑time position within Portugal’s largest hotel.
• Opportunity to work in a dynamic hospitality environment and contribute to sustainability initiatives.