Executive Assistant (Personal & Business Support)

About the role

We are seeking an Executive Assistant to support a busy entrepreneur and his family with personal logistics, travel, calendar, inbox, household coordination and daily life operations. This highly‑in‑person role requires a proactive, discreet professional who can create order around a fast‑moving principal and family life.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns, ensuring practical issues are solved before they become problems.
• Coordinate appointments, suppliers, deliveries and services, and develop systems, checklists and routines that streamline life.
• Protect and manage the principal’s calendar, schedule meetings and personal appointments, filter emails and draft replies, and reduce low‑value communication.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries, luggage and packing lists; travel ahead or alongside the principal to guarantee seamless experiences.
• Maintain regular daily check‑ins with the principal to review priorities, decisions and open loops.

Required profile

• Highly organized, service‑minded and able to think ahead independently.
• Discreet with a strong sense of confidentiality.
• Quick learner who adapts to personal preferences and can act without constant supervision.
• Comfortable handling a wide range of personal and household tasks, from errands to coordinating external providers.

Required skills

• Proficiency with calendar and email management tools.
• Experience using travel booking platforms and creating detailed itineraries.
• Ability to develop and maintain checklists, routines and simple operational systems.