Executive Assistant

About the role

The Lisbon Marriott Hotel is seeking a proactive Executive Assistant to support daily office operations and provide high‑level administrative support. You will be the first point of contact for visitors, manage correspondence, and ensure smooth communication across departments.

Key responsibilities

• Greet and direct visitors, escorting them to the appropriate destination.
• Open, read, and draft routine letters and emails; attach relevant files to incoming correspondence.
• Take, distribute, and archive meeting minutes.
• Handle incoming and outgoing mail, including packages and faxes.
• Create and maintain both paper‑based and electronic filing systems for records, reports, and documents.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Enter and retrieve data in computer databases, update reservations, and respond to guest inquiries.
• Operate standard office equipment such as telephone, fax, photocopier, and calculator.
• Document and forward guest requests or complaints to the appropriate personnel.

Required profile

• Previous experience in a similar administrative role.
• Fluency in English and Portuguese, both written and spoken.
• Excellent organizational skills with strong attention to detail.
• Proactive, flexible, and solution‑oriented mindset.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and priorities effectively.
• High level of professionalism, discretion, and confidentiality.

Required skills

What we offer

• Full‑time position in Portugal’s largest hotel with 577 rooms.
• Opportunity to work in a dynamic hospitality environment.
• Professional development and growth within a global brand.