Office Coordinator

About the role

Air Apps is looking for an organized and proactive Office Coordinator to join its onsite team in Lisbon. You will be central to establishing and maintaining day‑to‑day operations, ensuring a smooth experience for visitors, candidates, and new joiners.

Key responsibilities

• Support the setup and organization of the Lisbon office.
• Manage office‑related purchases, inventory, and supplies, including food and beverages.
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, handling desk setup and initial orientation.
• Maintain an orderly and welcoming office environment.
• Assist with ad‑hoc administrative and scheduling tasks as needed.

Required profile

• Around 2+ years of experience in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proactive mindset, resourcefulness, and attention to detail.
• Familiarity with handling vendors and basic office management tasks is a plus.

What we offer

• Apple hardware ecosystem for work.
• Annual bonus.
• Top‑tier health and life insurance.
• Transportation budget.
• Coverflex benefits package (meal allowances, well‑being, etc.).
• Childcare support.
• Air Conference for team collaboration.
• Pension fund.
• Urban Sports Club membership.
• Free meals at the hub.