Executive Assistant to CEO – Remote

About the role

Percona is seeking a proactive Executive Assistant to support its Chief Executive Officer. This fully remote position provides high‑level administrative assistance, ensuring the CEO’s schedule and communications run smoothly across a globally dispersed organization.

Key responsibilities

• Manage and maintain the CEO’s calendar, including internal and external meetings.
• Prepare documents, project plans, presentations, and board meeting materials.
• Coordinate board and executive leadership team meetings, handling logistics and follow‑up actions.
• Organise regular company‑wide calls, departmental meetings, and all‑hands sessions.
• Support conference talk submissions, travel arrangements, and related logistics.
• Provide Zoom links, attend meetings, take minutes, and publish decisions and action items.
• Assist with email triage, expense reporting, and follow‑through on meeting outcomes.
• Perform other administrative duties as assigned.

Required profile

• Minimum 3 years experience as an Executive Assistant or in a similar administrative support role.
• Fluent written and spoken English.
• Ability to work remotely aligned with the Central European Timezone.
• Strong organizational and time‑management skills.
• Prior experience supporting executive leadership in a technology or software company is preferred.
• Demonstrated discretion and confidentiality handling sensitive information.
• Excellent written communication and professional demeanor under pressure.
• Self‑motivated, able to work independently with minimal direction.

Required skills

• Proficiency with standard office productivity tools (e.g., document creation, presentation software, spreadsheet applications).
• Experience using video‑conferencing platforms such as Zoom.