Executive Assistant – Administrative Support

About the role

EY is expanding its administrative support team in Lisbon and is looking for an Executive Assistant to provide high‑quality secretarial support to partners, managers and teams. The role ensures smooth operations, effective communication and professional coordination across the firm.

Key responsibilities

• Provide comprehensive administrative and secretarial support to partners, managers and teams.
• Manage agendas, schedule meetings, prepare meeting rooms and coordinate logistics.
• Organise, draft and format correspondence, reports and presentations.
• Maintain filing systems and ensure proper document control.
• Act as first point of contact for clients, visitors and external stakeholders, representing EY professionally.
• Handle incoming and outgoing communications (emails, phone calls, mail).
• Support internal processes such as expense management, invoices and administrative reporting.
• Coordinate travel arrangements and other logistical needs.
• Ensure confidentiality and proper handling of sensitive information.

Required profile

• Academic qualification in Secretarial Studies, Administration, Management or a related field.
• Relevant professional experience in a similar administrative or secretarial role.
• Strong organisational, time‑management and attention‑to‑detail skills.
• Professional attitude with a high sense of confidentiality and integrity.
• Proactive mindset, problem‑solving ability and team‑oriented approach.
• Fluent written and verbal Portuguese and proficient English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive remuneration package commensurate with experience and qualifications.
• Support, coaching and guidance from experienced professionals.
• Opportunities to develop professional and interpersonal skills.