Project Assistant – Site-based (Construction)

About the role

The Project Assistant will support the Project Management team on‑site in Sines throughout construction, installation and commissioning phases. This role combines administrative duties with document control to ensure smooth project execution and clear communication among client, contractors and the Gleeds team.

Key responsibilities

• Assist the project team with coordination, progress monitoring and delivery of high‑quality services.
• Maintain up‑to‑date project documentation, including drawings, method statements, technical submissions and site records.
• Manage the document control system, ensuring proper filing, version control and easy accessibility.
• Prepare and distribute meeting minutes, action logs and progress reports.
• Track and chase outstanding information, approvals and responses from contractors and suppliers.
• Support administration of site safety records, permits and inspection reports.
• Log and file variation requests and related correspondence as part of change management.
• Ensure all documentation is complete and organised for handover and commissioning.
• Alert directors promptly to any issues that could affect project delivery or Gleeds professional indemnity insurance.

Required profile

• Previous experience as a site administrator, project assistant or document controller on large‑scale construction projects.
• Strong organisational skills with excellent attention to detail.
• Ability to communicate effectively with clients, contractors and internal teams.
• Proactive, reliable and able to work independently on site while also collaborating as part of a team.
• Fluent in English and Portuguese.
• Legal right to work in Portugal and availability to work on‑site in Sines five days a week.

Required skills

• Document management systems
• Microsoft Office suite

What we offer

• Opportunities for career development within a diverse and supportive international firm.
• Access to training and professional growth resources.