Private Executive Assistant & Lifestyle Manager

About the role

We are seeking a highly trusted Private Executive Assistant & Lifestyle Manager to support a busy entrepreneur and their family in Lisbon. This full‑time, in‑person role goes beyond traditional office assistance, focusing on streamlining personal logistics, travel, calendar, inbox, household coordination and daily life operations.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns for the principal and family.
• Coordinate appointments, suppliers, deliveries and services, ensuring practical issues are resolved before they arise.
• Run the principal’s personal operating system, creating checklists, routines and systems that reduce friction.
• Protect and manage the principal’s calendar, schedule meetings, calls and personal appointments, and filter email communications.
• Draft replies and, over time, respond on behalf of the principal where appropriate.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries, luggage and packing support.
• Travel ahead of or alongside the principal to verify accommodations, transport, gym access and local logistics.
• Maintain close collaboration with household staff and external service providers.

Required profile

• Proactive, discreet and service‑oriented with a high degree of autonomy.
• Exceptional organisational skills and the ability to anticipate needs.
• Comfortable handling a wide variety of tasks, from administrative duties to on‑the‑ground travel support.
• Strong communication skills and the ability to filter information effectively.

Required skills