Personal Assistant to Chief Executive Officer

About the role

Amazonia Bio is seeking a highly organized Executive Assistant to support its Chief Executive Officer. This role combines administrative excellence with project management, acting as the CEO’s right hand for both professional and personal matters while coordinating cross‑functional activities across the company.

Key responsibilities

• Provide confidential administrative and personal support to the CEO.
• Manage a complex calendar, schedule meetings and coordinate domestic and international travel.
• Serve as primary liaison between the CEO, internal teams, clients and external partners.
• Track project timelines, follow up on deliverables and ensure alignment with the CEO’s strategic vision.
• Prepare and edit correspondence, presentations and other sensitive documents.
• Lead small‑to‑mid‑size strategic projects from initiation to completion.
• Organise materials for Board, leadership and all‑hands meetings, including minute‑taking and action‑item distribution.
• Reconcile the CEO’s expenses and monitor key budget components.
• Coordinate external communications, press inquiries and media engagements.

Required profile

• Minimum 3 years experience as an Executive Assistant, Chief of Staff or Project Manager supporting C‑level executives.
• Bachelor’s degree in Business Administration, Project Management or a related field.
• Fluent written and spoken English and Portuguese.
• Demonstrated interest in using AI tools (e.g., ChatGPT) for drafting communications and data summarisation.

Required skills

• Advanced Excel (pivot tables, VLOOKUP, data analysis).
• Experience with ERP systems; knowledge of Odoo is a plus.
• Familiarity with AI‑assisted productivity tools such as ChatGPT.