Personal Assistant to Chief Executive Officer

About the role

Amazonia Bio is seeking a highly organized Personal Assistant to support its Chief Executive Officer. This role combines executive assistance with project management, acting as the CEO’s right‑hand for both professional and personal matters while coordinating cross‑functional activities across the company.

Key responsibilities

• Provide confidential administrative and personal support to the CEO.
• Manage a complex calendar, schedule meetings, and coordinate domestic and international travel.
• Serve as the primary liaison between the CEO, internal teams, clients, and external partners.
• Track project timelines, follow up on deliverables, and ensure alignment with the CEO’s strategic vision.
• Prepare, edit, and format correspondence, presentations, and other sensitive documents.
• Lead small‑to‑mid‑size strategic projects from initiation to completion.
• Organise materials for Board, leadership, and all‑hands meetings, including minute‑taking and action‑item distribution.
• Manage the CEO’s expense reports and monitor key budget components.
• Coordinate external communications, press inquiries, and media‑related events.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Chief of Staff, or Project Manager supporting C‑level executives.
• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Fluent written and spoken English and Portuguese.
• Demonstrated interest in using AI tools (e.g., ChatGPT) to improve efficiency.

Required skills

• Advanced Excel (pivot tables, VLOOKUP, data analysis).
• Experience with ERP systems; knowledge of Odoo is a plus.
• Familiarity with trade finance concepts is a plus.
• Proficiency in AI‑assisted drafting and summarising.