Office Manager / Administrator

About the role

We are looking for a full‑time Office Manager / Administrator to run the daily operations of our school office in Cascais. The role is the first point of contact for families, visitors and staff, ensuring a welcoming and efficient environment that reflects our Montessori values.

Key responsibilities

• Manage front‑desk reception, answer inquiries and support prospective parent visits and registrations.
• Maintain school records, organise files, handle correspondence and coordinate meetings and schedules.
• Oversee office equipment, supplies and basic IT tools, ensuring they are functional and stocked.
• Assist with billing, basic bookkeeping and preparation of admissions and supplier paperwork.
• Administer staff attendance records and liaise with teaching staff and leadership for timely communication.
• Uphold confidentiality of student and family information at all times.

Required profile

• Strong written and verbal communication skills in English; additional languages are a plus.
• Proven experience in office administration, preferably in an educational setting.
• Highly organised, detail‑oriented and able to manage multiple tasks independently.
• Reliable, discreet and comfortable working in an international, multicultural community.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook) and email.
• Experience using office equipment such as printers, scanners and phone systems.
• Basic bookkeeping and document management abilities.