Office & Administrative Manager – Madeira

About the role

We are seeking a highly organised and detail‑oriented Office & Administrative Manager to support the day‑to‑day operations of our office in Madeira. The role combines financial documentation management with broader administrative support to ensure smooth and compliant office processes.

Key responsibilities

• Organise and maintain financial and administrative documentation, including invoices, receipts, contracts and accounting records.
• Collect, file and share documents with external accountants in a timely manner.
• Coordinate with accounting, legal and operational teams to meet deadlines.
• Monitor payments, expenses and other administrative processes.
• Improve internal procedures and create efficient systems for document management and reporting.
• Support management with various administrative and operational tasks.
• Maintain accurate records and ensure compliance with company procedures.

Required profile

• Strong organisational and administrative abilities.
• Experience handling accounting documentation and financial administration.
• Excellent attention to detail and ability to create structure in a fast‑moving environment.
• Fluent in English and Portuguese.

Required skills

• Proficiency with spreadsheets.
• Experience using digital document management systems.