Food & Beverage Administrative Support

About the role

Join the Costaterra Golf & Ocean Club team in Comporta, Portugal, as a Food & Beverage Administrative Support professional. You will ensure smooth administrative operations for the F&B department, supporting staff, managers, and guests.

Key responsibilities

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets in collaboration with department managers.
• Coordinate onboarding, training, and ongoing support for F&B staff.
• Assist with purchase orders, invoices, and expense tracking.
• Generate daily, weekly, and monthly operational reports.
• Organise departmental meetings, record minutes, and follow up on action items.
• Support fleet and uniform management for the department.
• Create, format, and update food and beverage menus, ensuring brand consistency.
• Maintain up‑to‑date licenses, permits, and training records.
• Provide documentation for audits and inspections.

Required profile

• Strong organizational skills with the ability to prioritize tasks.
• Prior administrative experience supporting F&B teams, preferably in hospitality.
• Professional demeanor, high confidentiality, and excellent communication skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.

What we offer

• Work‑family culture and global career opportunities.
• Competitive salary and development programs.
• Medical insurance, meal allowance, staff restaurant, and events.
• Staff accommodation for non‑local employees.