Executive Personal Assistant to CEO

About the role

The Executive Personal Assistant provides high‑quality administrative and operational support to the CEO Office, working closely with the Senior Executive Assistant and the Chief of Staff. This position is based in Portugal and operates in a fast‑paced, international environment.

Key responsibilities

• Manage calendar, travel arrangements and expense processing for the Chief of Staff.
• Provide backup support to the Senior Executive Assistant to the CEO.
• Maintain and update the CEO Office contact and meeting database.
• Coordinate preparation materials and logistics for executive meetings.
• Organise travel, visas, transportation, accommodation, catering and event logistics for internal and external meetings.
• Support the Shift & Grow program by coordinating activities and timelines with stakeholders.
• Handle purchasing and supplier processes, including requisitions, purchase orders, onboarding and invoice payments.

Required profile

• Fluent written and spoken English; French is a plus.
• Strong attention to detail and excellent organisational skills.
• Ability to work autonomously and manage multiple priorities.
• High level of confidentiality and professionalism.
• Collaborative team player with strong interpersonal skills.
• Proactive, solution‑oriented mindset.
• Excellent coordination and communication abilities in a multicultural environment.

Required skills

What we offer

• Hybrid working model with flexible hours.
• Health and life insurance.
• Meal allowance paid via meal card.
• Additional days off: extra vacation day, birthday, volunteering day.
• Opportunities for professional growth within a global leader.