Executive Personal Assistant to CEO

About the role

The Executive Personal Assistant provides high‑quality administrative and operational support to the CEO Office, primarily assisting the Senior Executive Assistant and the Chief of Staff. This position operates in a fast‑paced, international environment and requires strong organisational skills, discretion and the ability to work independently.

Key responsibilities

• Manage calendar, travel arrangements and expense processing for the Chief of Staff.
• Provide backup support to the Senior Executive Assistant to the CEO.
• Maintain and update the CEO Office contact and meeting database.
• Coordinate preparation materials and logistics for executive meetings.
• Organise travel, visas, transportation, accommodation, catering and event logistics for internal and external meetings.
• Support the Shift & Grow program by coordinating activities and timelines with stakeholders.
• Handle purchasing and supplier processes, including requisitions, purchase orders, onboarding and invoice payments.

Required profile

• Fluent written and spoken English; French is a plus.
• Strong attention to detail and excellent organisational abilities.
• Ability to work autonomously and manage multiple priorities.
• High level of confidentiality and professionalism.
• Collaborative team player with strong interpersonal skills.
• Proactive, solution‑oriented mindset.

Required skills

What we offer

• Hybrid working model with flexible hours.
• Health and life insurance.
• Meal allowance via Meal Card.
• Additional days off: extra vacation day, birthday, volunteering day.
• Opportunities for professional growth within a global leader.