Executive Assistant to Plant Manager

About the role

As the Executive Assistant to the Plant Manager, you will act as the manager’s right hand, ensuring smooth daily operations, supporting strategic initiatives and facilitating communication across the site and with corporate headquarters.

Key responsibilities

• Prepare, run and follow‑up on management meetings, workshops and site visits; draft decision papers, presentations and executive summaries.
• Implement and maintain steering tools and reporting systems; track KPIs and OKRs and produce performance dashboards.
• Serve as the interface between local teams, corporate HQ and external partners; coordinate projects across R&D, production, logistics, procurement and other functions.
• Research best practices, identify operational risks and propose mitigation strategies.
• Monitor budget adherence and analyse cost‑saving opportunities across departments.
• Support HR in workforce planning, onboarding and training; assist in communication during change initiatives.
• Contribute to smart‑factory initiatives and rollout of digital tools.
• Organise strategic off‑sites, town‑halls and plant tours; prepare internal and external communications.

Required profile

• Completed university degree, ideally in engineering, business or a related field.
• Relevant experience in project management, operations or consulting, preferably in an industrial or international environment.
• Fluent in English and Portuguese; German is a plus.
• Reliable, detail‑oriented, calm under pressure and service‑oriented.
• Strong communication and organisational skills with a strategic mindset.

Required skills

• Proficiency in MS Office.
• Familiarity with digital tools and reporting systems.

What we offer

• A trusted, high‑impact role with direct exposure to executive decision‑making.
• Opportunity to develop strategic and leadership skills in a dynamic environment.
• Diverse tasks and cross‑functional collaboration in an innovation‑driven company.
• International working environment with flat hierarchies and agile practices.