Executive Assistant to Directors – Porto

About the role

We are looking for a proactive Executive Assistant to support two Directors of a leading Luxembourg professional services firm as it opens a new office in Porto. You will be the central point of contact for scheduling, correspondence and event coordination, ensuring smooth daily operations in a fast‑moving, multicultural environment.

Key responsibilities

• Manage the calendars of two Directors, arrange meetings and conference calls across multiple time zones.
• Organise internal and external events, including venue booking and preparation of required documentation.
• Provide general secretarial support: answer calls, handle incoming/outgoing mail, arrange business trips.
• Prepare and follow up on corporate documentation and contracts in collaboration with relevant teams.
• Liaise with clients, lawyers, notaries and other external stakeholders.
• Process digital expense reports and coordinate electronic signature collection.
• Enter and maintain timesheets and assist in the creation of client/internal presentations.

Required profile

• High school diploma or equivalent.
• At least 2 years of experience as an Administrative Assistant in an international setting.
• Fluent written and spoken English; French is a plus.
• Strong organisational, communication and time‑management skills.
• Ability to handle confidential information with discretion and work under pressure.

Required skills

• Proficiency with Microsoft Office tools.

What we offer

• Entrepreneurial environment that values teamwork.
• Multicultural workplace promoting diversity, talent and ideas.
• Opportunities to work with a wide range of specialists.
• Internal training programmes and clear career development paths.