Executive Assistant – Senior Management Support

About the role

Sonae Sierra, a global real‑estate company, is seeking an Executive Assistant to provide high‑level administrative and secretarial support to senior management. The role involves managing schedules, preparing documentation, and handling confidential information in a fast‑paced, multicultural environment.

Key responsibilities

• Provide administrative and secretarial support to senior managers.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, presentations, reports, and board documentation.
• Support special projects and other ad‑hoc administrative tasks.
• Handle confidential information with discretion.
• Coordinate internal and external communications, correspondence, filing systems, and document control.
• Assist in the preparation of reports, dashboards, and business presentations.
• Organise business travel, accommodation, and related logistics.

Required profile

• Minimum of 2 years of experience in an Executive Assistant, Personal Assistant, or Secretary role.
• Excellent organisational, time‑management and communication skills.
• Ability to work independently, manage multiple priorities and maintain a high level of discretion.
• Professional, service‑oriented attitude with fluency in English.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Excel (reporting, data organisation, analysis).
• Strong skills in Microsoft Word and Outlook.