Executive Assistant & Operations Coordinator (Remote)

About the role

We are a venture capital firm supporting high‑growth technology startups. We seek a highly organized Executive Assistant & Operations Coordinator to work remotely, supporting our leadership team and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage executive calendars, schedule meetings across multiple time zones, and coordinate investor, founder and partner sessions.
• Prepare agendas, take notes, and follow up on action items.
• Arrange travel, accommodations and itineraries as needed.
• Support internal operations, maintain documentation, and improve processes.
• Maintain organized records, files and internal knowledge bases.
• Assist in creating presentations, reports and spreadsheets.
• Coordinate virtual events, webinars and team meetings.
• Liaise professionally with founders, investors, vendors and external partners while handling confidential information.

Required profile

• Minimum 2 years experience as an Executive Assistant, Operations Coordinator or similar role.
• Excellent organizational, time‑management and communication skills in English.
• High attention to detail and ability to manage multiple priorities.
• Self‑motivated and comfortable working independently in a remote environment.
• Proactive mindset with strong sense of ownership and confidentiality.

Required skills

• Google Workspace (Docs, Sheets, Calendar, Drive)
• Microsoft Office
• Zoom
• Slack
• Notion or similar productivity tools
• CRM platforms such as HubSpot or Affinity (nice to have)

What we offer

• Fully remote work with flexible hours and core‑business overlap.
• Opportunity to work closely with founders, investors and fast‑growing startups.
• High ownership, autonomy and a collaborative, fast‑paced environment.