Executive Assistant & Operations Coordinator (Remote)

About the role

We are a venture capital firm seeking a highly organized Executive Assistant and Operations Coordinator to support our leadership team remotely. You will manage calendars, coordinate meetings across time zones, and help streamline day‑to‑day operations for a fast‑moving investment environment.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate across multiple time zones.
• Organize investor, founder, and partner meetings, preparing agendas and taking notes.
• Coordinate travel, accommodations, and itineraries as needed.
• Support internal operations, documentation, and process improvements.
• Maintain organized records, files, and internal knowledge bases.
• Assist in preparing presentations, reports, and spreadsheets.
• Coordinate virtual events, webinars, and team meetings.
• Liaise professionally with founders, investors, vendors, and external partners.
• Handle confidential information with discretion and provide general administrative support to investment and operations teams.

Required profile

• 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role.
• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills in English.
• High attention to detail and ability to manage multiple priorities.
• Comfortable working independently in a remote environment.
• Proactive mindset with a strong sense of ownership.
• Ability to maintain confidentiality and professionalism.

Required skills

• Google Workspace (Docs, Sheets, Calendar, Drive)
• Microsoft Office
• Zoom
• Slack
• Notion or similar productivity tools
• HubSpot (CRM)
• Affinity (CRM)

What we offer

• Fully remote work with flexible hours and core‑business overlap.
• Opportunity to work closely with founders, investors, and high‑growth startups.
• High ownership and autonomy in a collaborative, fast‑paced environment.
• Potential transition to a full‑time permanent role.