Executive Assistant (m/f/d) – Peniche

About the role

A leading international manufacturing company in the food production sector is seeking an Executive Assistant in Peniche. Reporting directly to the General Manager, you will ensure smooth coordination of communication, reporting activities and administrative operations while supporting business initiatives and company events.

Key responsibilities

• Manage the General Manager's calendar, meetings, visits and business commitments
• Prepare, review and organise reports, presentations, meeting minutes and official documentation
• Monitor deadlines, action plans and ongoing business initiatives
• Produce performance reports, KPIs and operational analyses
• Support internal communication and draft management communications
• Prepare meetings, agendas, presentations and follow‑up documentation
• Coordinate travel arrangements, corporate visits and internal events
• Support cross‑functional projects and strategic initiatives
• Assist with activities related to the company's brand and store operations when required
• Act as a key point of coordination between management and internal stakeholders

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or similar senior administrative support role
• Experience in reporting, document management and operational support activities
• Strong organisational skills and ability to manage multiple priorities simultaneously
• Excellent written communication skills, especially for reports, presentations and internal communications
• Fluent in English and Portuguese
• Ability to work in a fast‑paced environment and adapt to changing priorities
• Pragmatic, flexible and solution‑oriented mindset
• High level of professionalism, discretion and attention to detail

Required skills

• Microsoft Excel
• Microsoft Word and Outlook

What we offer

• Opportunity to join an international and growing organisation
• Direct exposure to senior management and business decision‑making
• Diverse role with broad responsibilities and visibility across the business
• Stable, long‑term career opportunity with a supportive working environment
• Permanent contract, meal allowance and life insurance
• Full‑time, on‑site position