Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior leaders, ensuring smooth daily operations and professional representation of the firm. This role demands confidentiality, strong organizational skills, and the ability to manage a wide range of tasks in a fast‑paced environment.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate itineraries for executives.
• Prepare reports, meeting minutes, correspondence, and presentation materials.
• Arrange travel, conference calls, and handle expense reporting.
• Maintain communications (email, phone, fax) during leader’s travel and ensure timely follow‑up.
• Organize and prioritize multiple tasks under strict deadlines.
• Handle incoming mail, route client documentation, and maintain filing systems.
• Mentor and train less‑experienced team members when needed.
• Identify and improve internal processes, contributing to policy development.

Required profile

• Demonstrated professionalism and ability to represent the firm positively.
• Exceptional confidentiality handling sensitive information.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a dynamic environment.
• Proactive attitude with a focus on delivering high‑quality support.

Required skills

What we offer

• Competitive compensation and benefits.
• Business connectivity reimbursement (phone/internet).
• Gym membership or equipment reimbursement.
• LinkedIn Learning subscription.
• Flexible work environment.
• Tuition reimbursement after one year of service.
• Accelerated career path.
• Award‑winning culture and community outreach initiatives.