Estimates Assistant – Bilingual (English/Spanish)

About the role

The Estimates Assistant supports the Estimating Department of a construction firm by handling administrative tasks throughout the bidding and proposal process. The role demands strong attention to detail, proficiency with Microsoft Office, and the ability to communicate fluently in both English and Spanish with internal teams and external agencies.

Key responsibilities

• Assist in reviewing and preparing construction project proposals and bid requirements.
• Organize and manage presentations for project bids and related meetings.
• Maintain and update bid records in Salesforce, tracking status and client interactions.
• Review and keep bid lists current and accurate.
• Communicate with state agencies and external parties to gather and relay project information.
• Support the Estimates Manager with document preparation and data entry.
• Ensure high accuracy and precision in all outputs.

Required profile

• Proficiency in Microsoft Word and Excel.
• Bilingual fluency in Spanish and English.
• Strong organizational abilities and capacity to manage multiple tasks.
• Ability to work under pressure in a fast‑paced environment.
• Preferred prior experience in the construction industry.

Required skills

• Microsoft Word
• Microsoft Excel
• Salesforce
• Spanish (fluent)
• English (fluent)