Bid Clerk – Administrative Support for Estimating

About the role

The Bid Clerk provides essential administrative support to the estimating department, working closely with the Chief Estimator. This role ensures smooth handling of correspondence, documentation, and data reporting to keep bid processes on schedule.

Key responsibilities

• Control all incoming and outgoing correspondence and maintain filing systems for contractor compliance.
• Create custom reports, presentations, agendas, and minutes using Microsoft Word, Excel, and PowerPoint.
• Answer phone calls, take messages, and respond to routine inquiries.
• Prepare dictation, final documentation, and ensure timely delivery of daily, weekly, or monthly data reports.
• Update databases with subcontractor information and maintain communication as needed.
• Compile and update the Procedures Manual and support project/department staff with miscellaneous tasks.

Required profile

• AA or AS degree in a business‑related field (preferred).
• Three years of experience in construction, engineering, or architecture with an emphasis on cost (desirable).
• Ability to maintain confidentiality and work independently while interacting with other departments.

Required skills

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Typing speed of 50‑60 WPM with accurate dictation.
• Database management and document organization.

What we offer

• Competitive hourly pay $15‑$18, with performance reviews and merit increases.
• Comprehensive benefits including 401(k) match, health, dental, vision, and flexible spending accounts.
• Paid time off, holidays, and various leave options.
• Employee assistance programs, disability, life insurance, and other wellness resources.