Administrative Assistant – Office & Fleet Support

About the role

We are looking for an organised Administrative Assistant to support our office and fleet operations. You will work within a dynamic environment that serves leading industrial brands, ensuring smooth daily processes and compliance with internal procedures.

Key responsibilities

• Manage office supplies and hygiene consumables, maintaining inventory levels and timely replenishment.
• Create purchase orders in SAP and verify receipt of goods.
• Print, organise and archive user manuals, CE certificates and other technical documentation.
• Provide administrative support for fleet management, including vehicle inspections, insurance, legal documents and mileage tracking.
• Coordinate preventive maintenance plans for facilities across all branches, working closely with internal teams to meet deadlines.

Required profile

• Secondary education (12th grade) or equivalent.
• 2–3 years of experience in an administrative role.
• Knowledge of SAP (preferred) and financial processes such as VAT codes and purchase order procedures (preferred).
• Willingness to travel within Portugal and a valid driving licence.

Required skills

• SAP

What we offer

• Opportunity to join a solid, dynamic and growing company.
• Competitive salary package aligned with experience.
• Specific technical training to ensure successful performance.