Administrative Assistant

About the role

We are looking for a full‑time Administrative Assistant to join our property management team in Lagoa. The role supports daily office operations, ensures smooth communication between residents, vendors and staff, and assists executive members with scheduling and documentation. This on‑site position is essential for maintaining an organized and efficient office environment.

Key responsibilities

• Manage calendars, schedule appointments and coordinate meetings for the executive team.
• Answer incoming calls, greet visitors, and respond to email inquiries professionally.
• Organize and maintain physical and digital filing systems, ensuring records are accurate and up‑to‑date.
• Prepare documents, reports and presentations, and perform routine data‑entry tasks.
• Liaise with team members, vendors and residents to facilitate effective communication.
• Monitor office supplies, order replacements, and keep the workspace orderly.
• Support property‑management processes by following internal procedures and assisting with administrative tasks as needed.

Required profile

• High school diploma or equivalent; additional administrative training is a plus.
• Proven experience in clerical or administrative support, preferably in property management or real‑estate environments.
• Strong attention to detail, organizational abilities and capacity to handle multiple priorities.
• Professional phone etiquette and clear written communication skills.
• Ability to work on‑site in Lagoa and collaborate with a diverse team.

Required skills

• Proficiency with word processing software (e.g., Microsoft Word).
• Proficiency with spreadsheet software (e.g., Microsoft Excel).
• Experience using email clients (e.g., Outlook) and calendar management tools.
• Basic knowledge of database applications for data entry and record keeping.