School Administrative Assistant – Front Desk & Operations

About the role

As a School Administrative Assistant at PaRK International School Alfragide, you will be the central hub that keeps daily campus operations running smoothly. You will interact with students, parents, staff and visitors, providing a professional and welcoming experience while supporting academic and administrative teams.

Key responsibilities

• Serve as the main point of contact at the front desk, handling the switchboard, gate enquiries and generic email correspondence.
• Assist the Admissions Team by greeting prospective families, directing enquiries and processing onboarding documentation.
• Maintain accurate student attendance records and manage the school database.
• Support Academic Coordinators with schedules, report cards, calendar updates and the organisation of examinations (Cambridge IGCSE / IB Diploma).
• Coordinate logistics for school events, field trips, parent‑teacher meetings and extracurricular activities.
• Oversee day‑to‑day office supplies, uniform requests and invoicing in collaboration with the Finance Team.
• Handle sensitive student and staff documentation in strict compliance with GDPR, monitor visitor access and reinforce health, safety and safeguarding procedures.
• Draft and send official school announcements and daily updates to parents in both English and Portuguese.

Required profile

• Secondary Education degree.
• Excellent written and spoken English and Portuguese.
• Strong organisational skills and attention to detail.
• Ability to manage confidential information securely.
• Customer‑focused attitude with a professional demeanor.

Required skills

What we offer

• Opportunity to work in a premium international school environment.
• Access to industry‑leading professional development and career mobility across the Inspired Education group.
• State‑of‑the‑art facilities and a collaborative multicultural team.