Personal Assistant

About the role

We are seeking a highly organized and proactive Personal Assistant to support the leadership team at Publicis Groupe. The role ensures smooth day‑to‑day coordination of executive activities, handling complex calendar management, meeting scheduling, and stakeholder communication in a fast‑paced, multicultural environment.

Key responsibilities

• Manage and optimise executive calendars, daily schedules and coordinate internal events.
• Schedule meetings, conference calls and arrange logistics for leadership.
• Process expense reports and provide general administrative support.
• Act as primary liaison between leadership and internal/external stakeholders, welcoming clients, partners and visitors.
• Assist with occasional personal administrative tasks for senior executives.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.
• Excellent verbal and written communication skills; ability to work across multicultural teams.
• Strong problem‑solving abilities, independent work ethic and high level of professionalism, discretion and confidentiality.
• Methodical, detail‑oriented with the capacity to manage multiple priorities simultaneously.
• Fluent in English; additional languages are a plus.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.