Office Assistant

About the role

Conetic is looking for an Office Assistant to keep the daily office operations running smoothly and to provide an excellent experience for employees, visitors, and partners. The role works closely with People, Marketing, IT, and Finance teams, offering administrative, operational, and logistical support across the business.

Key responsibilities

• Arrange business travel for employees, including flights, hotels, ground transport, and itineraries while ensuring policy compliance.
• Oversee day‑to‑day office management, maintaining facilities, coordinating cleaning, maintenance, equipment, stationery, and catering services.
• Monitor office supplies, manage inventory, and place cost‑effective orders.
• Process invoices, track office‑related expenses, and assist Finance with purchase orders and procurement.
• Support IT in new‑employee onboarding, workspace preparation, and equipment coordination.
• Assist People with employee engagement, onboarding, internal communications, and wellbeing programmes.
• Help Marketing and People organise internal and external events, meetings, workshops, and corporate celebrations.
• Handle correspondence, deliveries, and visitor logistics, ensuring proper routing to relevant teams.
• Maintain up‑to‑date office policies, procedures, and administrative documentation.

Required profile

• Previous experience in an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator role is a plus.
• Availability to work on‑site full‑time.
• Comfortable working in a fast‑paced, cross‑functional environment.

Required skills

What we offer

• Opportunity to work in an innovative global company shaping the inflight passenger experience.
• Collaborative environment with cross‑departmental exposure.