Executive Assistant to CEO (Remote – Lisbon)

About the role

Beats Medical is looking for a proactive Executive Assistant to support the CEO and senior leadership team. The role is fully remote, based in Lisbon, and offers the chance to work in a fast‑moving, mission‑driven environment focused on CNS and rare disease therapies.

Key responsibilities

• Manage the CEO’s calendar, email triage and task prioritisation across multiple time zones.
• Coordinate internal and external meetings, prepare agendas, take notes and follow up on action items.
• Arrange travel, accommodation and logistics for the CEO’s frequent trips.
• Provide executive support to the senior leadership team, tracking deliverables and ensuring deadlines are met.
• Support logistics for conferences, off‑sites, board meetings and company events.
• Maintain accurate records in HubSpot CRM and assist with client communications.
• Handle governance and compliance‑related coordination, including deadline tracking and documentation approval.

Required profile

• Proven experience as an Executive Assistant supporting C‑level executives.
• Highly organised with strong attention to detail and the ability to work autonomously.
• Excellent written and verbal communication skills in English.
• Comfortable managing shifting priorities in a fast‑paced environment.
• Ability to coordinate across multiple time zones and cultures.

Required skills

• HubSpot CRM