Executive Assistant – Senior Leadership Support

About the role

We are looking for a pragmatic Executive Assistant to support senior leadership within ALEBS. The role demands meticulous attention to detail, proactive problem‑solving, and the ability to manage a high‑volume workload with discretion.

Key responsibilities

• Proactively manage a high‑volume executive calendar, balancing internal and external meetings.
• Implement buffer periods to protect focused work time and avoid double‑booking.
• Prepare meeting materials (agendas, decks, briefs) at least 24 hours in advance.
• Design comprehensive door‑to‑door travel itineraries, accounting for time‑zone changes and meeting locations.
• Monitor travel disruptions and rebook arrangements in real time.
• Collect receipts and compile accurate expense reports promptly after travel.
• Serve as the primary point of contact for visitor hospitality and event planning.

Required profile

• Minimum 5 years experience supporting senior leadership.
• Extreme attention to detail and a solutions‑oriented mindset.
• Ability to stay two steps ahead and handle fast‑moving ad‑hoc challenges.
• Maintain absolute discretion while managing confidential information.
• Comfortable with a high‑volume, fast‑paced workload.

Required skills