Executive Assistant

About the role

AstraZeneca is looking for an Executive Assistant to support 2-3 senior executives across functions and locations. The role anticipates needs, manages complex global calendars, coordinates meetings and travel, and uses AI and digital tools to simplify processes and keep leadership teams aligned.

Key responsibilities

• Manage complex global calendars, resolve competing priorities and protect focus time for leaders
• Coordinate executive meetings, international travel, leadership sessions and offsites
• Drive team routines through forward planning, agenda management, action tracking and timely follow-up
• Anticipate needs and solve problems proactively with sound judgement
• Build trusted relationships across teams, seniority levels and geographies
• Use AI and digital tools to automate routine activities and improve ways of working
• Handle confidential administration, expenses, budgets and administrative processes accurately and discreetly

Required profile

• 5+ years' experience as a Personal or Executive Assistant supporting senior leaders, ideally in a large global organization
• Proven experience coordinating domestic and international travel
• Fluent in English
• Desirable: relevant vocational qualifications, proficiency in Spanish, experience supporting HR senior leaders, project management experience

Required skills

• Strong organization and time management, working under pressure to meet critical deadlines
• Excellent Microsoft Office skills and experience using AI tools to improve efficiency
• Experience managing expenses, budgets and administrative processes
• Excellent written and verbal communication, with integrity, confidentiality and discretion