Executive Assistant (German/French) – Lisbon

About the role

We are looking for a proactive Executive Assistant fluent in German or French to support 2‑3 Partners in our new Lisbon hub. The role is hybrid, requiring at least three days per week in the office, and involves high‑level administrative support, client coordination, and travel management.

Key responsibilities

• Manage complex meeting schedules, including internal, external, and video conferences.
• Coordinate travel, accommodation, and transportation for Partners and clients.
• Prepare letters, proposals, timesheets, and expense reports.
• Maintain partner diaries, greeting clients, booking meeting rooms, and arranging catering.
• Update and track contacts, business activities, and sales pipelines in the CRM database.
• Identify and schedule follow‑up meetings with clients, supporting partner sales goals.
• Provide coverage for other EAs, assist with onboarding new assistants, and contribute to process improvements.

Required profile

• 2‑3 years of experience as an Executive Assistant, preferably in management consulting or professional services.
• Strong service orientation and ability to build effective relationships with clients and internal stakeholders.
• Excellent written and verbal communication skills, able to interact with all organizational levels.

Required skills

• Proficiency in using a CRM database for contact and pipeline management.