Executive Assistant - English + French/German/Italian (Hybrid)

About the role

We are looking for an experienced Executive Assistant to support senior partners in a professional services firm based in Lisbon. Reporting to the UK EA Manager, you will act as a trusted business partner, handling complex administrative tasks across multiple time zones.

Key responsibilities

• Provide end‑to‑end executive‑level administrative support to up to three Partners.
• Manage complex diaries, emails and competing priorities across multiple time zones.
• Coordinate domestic and international travel, itineraries and logistics.
• Support client and business development activities, including CRM updates and meeting coordination.
• Prepare expenses, timesheets and assist with contract and compliance workflows.
• Liaise with Finance, IT, HR, Legal and Facilities teams.
• Represent the firm professionally with stakeholders and clients.
• Assist with team initiatives, knowledge sharing and short‑term cover as needed.

Required profile

• Minimum 2 years of experience as an Executive Assistant or similar role.
• Experience in professional services is a strong plus.
• Fluency in English and French, German or Italian.
• Excellent organisational, prioritisation and decision‑making abilities.
• Proactive, resourceful and able to work in a fast‑paced environment.
• Strong written and verbal communication skills.

Required skills

• Microsoft Office Suite
• CRM knowledge

What we offer

• 6‑month fixed‑term contract (initially).
• Annual salary €25 000‑30 000.
• Hybrid working model – three days per week in the office.
• Central Lisbon office in a collaborative, international environment.
• Opportunity to work closely with senior leadership and develop your EA career.